We’d like to take this opportunity to thank you for your business and support, and to wish you and your team all the very best for the rest of the year and the upcoming holiday season. We look forward to another rewarding year of doing business with you in 2023. For your convenience, we have included a summary of our company’s service and processing availability during the holiday season.
Holiday schedule
Our offices are closed for statutory holidays on December 26 and 27, as well as January 2.
Client Services
We will be closed on December 26 and 27, as well as January 2. On December 23 and December 30, we will be open until 4:00 p.m.
Other than that, there are no exceptions to our standard service hours of 8:00 a.m. to 7:00 p.m. ET.
New Business year-end processing
Important deadlines for new business
To help you settle your pending insurance business before year end, please note the following key dates and guidelines.
| Key Process & Date | |
|---|---|
| Written New Business December 30 |
All new business applications including eApplications, conversions and replacements received in good order by 12:00 p.m. ET on December 30 will be processed and considered as written business in 2022. |
| Settling Requirements December 30 |
If all delivery requirements are received in good order by 3:00 p.m. ET on December 30, we guarantee the case will be settled in 2022. |
To expedite the types of cases listed below, please contact your Case Coordinator by email prior to the 3:00 p.m. ET cut-off time:
- Special cases
Rush cases that require immediate attention to expedite them through the process. - Speedy settlement
If the Underwriter approves a policy for issue and the only outstanding requirement is the initial premium, you can accelerate the settlement of the policy by obtaining a written request from your client to withdraw the initial premium from their bank account. - Grouped files
Request for grouped files to be issued separately.
Policy delivery requirements – on webcappow!
You can accelerate the settlement of your new business policies by uploading the delivery requirements on webcappow:
- Directly through the client page under the Delivery Requirements section. Read more
- Through ivari’s end-to-end eDelivery process. Read more
Transaction processing deadlines for Inforce Life and Investment Products
Note: You can securely submit in force Life and Investment Product transactions online by using our Send Documents tool.
| Key Date | Deadline |
|---|---|
| December 23 | To ensure that transactions receive the trade date of December 23:
If trades are received in good order after this cut-off time, the transaction will receive the trade date of the next business day, December 28. |
| December 30 | To ensure that transactions receive the trade date of December 30:
If trades are received in good order after these cut-off times, the transaction will receive the trade date of the next business day, January 3. |
| January 3 | Business as usual. |
Note wire trades – FundSERV holiday hours:
December 26 & 27 – Closed
January 2 – Closed
Accessing information on ivari.ca
The ivari.ca site will be available throughout the holiday season.
webcappow and webCMS
Access to webcappow and webCMS will be subject to system availability and may be impacted by year-end processing.
The exceptions to our standard service hours are:
webCMS unavailable from December 31, 8:00 p.m. to January 2, 8:00 a.m. ET.
Compensation payment schedule
Please note our special pay period is November 27 to December 3 to generate electronic fund transfers (EFTs) with no minimum payment threshold amount. The cheque payment threshold will remain unchanged at $750, so we encourage you to submit EFT information for your advisors to Distribution Compensation & Contracting as soon as possible.
| Pay Period Ending: | |
|---|---|
| December 2 | EFTs will be transmitted on December 5 Cheques will leave our office on December 8 Regular EFT threshold of $100 will be reinstated for the period end December 9 |
| December 9 | Cut-off date: December 9 EFTs will be transmitted on December 12 Cheques will leave our office on December 15 |
| December 16 | Cut-off date: December 16 EFTs will be transmitted December 19 Cheques will leave our office on December 22 |
| December 23 | Cut-off date: December 23 EFTs will be transmitted on December 28 Cheques will leave our office on December 29 |
| December 30 | Cut-off date: December 30 Statement Date – December 27 to 31. EFTs will be transmitted on January 3, 2023*. Cheques will leave our office on January 5*. The inforce bonus payments for qualified policies, as well as Segregated Fund quarterly trail payments, will be included in the year-end run. |
* Dates are dependent upon length of time required for year-end processing. Any change in this schedule will be communicated to you.
FundSERV Commission payments
S file for quarter ending December 31 will be picked up by FundSERV on January 5.
Marketing materials
If you don’t already have the ivari app…Get it today!
Looking for the latest ivari marketing materials? Need to look up a policy status, but aren’t at a computer? Want to access webcappow, but aren’t at your desk? You can access all these tools and much more at your fingertips with the new ivari mobile app.
Simply visit our website to get your access code, then download the app and instantly access everything ivari on your phone.
Regular business hours of 8:00 a.m. to 5:00 p.m. ET apply for any dates not listed.
Published on: November 23, 2022